Tendering
Government, and NIEA, have limited funds so we need to make sure that when awarding a grant the activity it is supporting would not have gone ahead anyway without the funding. It is also important to ensure that funding is used for new activities rather than actions which displace or replace activity elsewhere.
Once the need for a grant project has been identified, the Grants Team must assess the value for money which the proposed project could provide in order to weigh up the quality of the proposed grant project against its cost.
The Grant Applicant will be required to follow government quotation and tendering procedures when purchasing equipment or using paid labour. The following table lists how and when tendering should be applied:
| Estimated Value of Purchase | Quotation or Tender Requirements |
|---|---|
Up to £500 and under between £501 and £1,500 between £1,501 and £10,000 between £10,001 and £30,000 over £30,000 |
Quotations are not required 2 or 3 verbal quotations are required: tendering not required 4 written quotations are required: tendering not required 5 written quotations are required: tendering not required formal tendering required |
If quotations are requested, each potential supplier must be given the same deadline for submitting their quotations. A purchase must not be split into separate lots to avoid quotation or tendering requirements.
District Council tendering rules are normally acceptable. If these are to be applied, this should be stated as part of the application.
A specific project tender competition may not be required if a District Council or other approved, measured term contract has been awarded and the contract clauses are appropriate to the planned project.
